Utility bill management software: from invoice to report

Software that collects energy and water bills, checks them against meters and contracts, and turns the consumption on them into data.

For a UK reporter the useful output is a kWh figure by site and period that can feed SECR, ESOS and a carbon inventory, with every estimate visible.

Yes.

SECR asks for annual energy in kWh and the emissions from it; bills are often the only record for sites without interval meters.

The bill has to be cut to the reporting period, its estimated reads flagged, and each kWh converted on the DESNZ factor for the year the energy was used.

A supplier billing for consumption that was not billed at the time.

Ofgem’s supply licence condition 21BA stops suppliers charging domestic and micro business consumers for unbilled consumption more than 12 months old, unless the consumer behaved obstructively or manifestly unreasonably.

Larger business customers are outside it; their contract governs.

An industry programme moving electricity settlement to half-hourly data.

Its Milestone 16, the cutover from a 14-month to a four-month settlement timetable, has a planned date of 2 July 2027; the programme says the date can be deferred if migration slips.

Yes.

The Environment Agency’s Phase 4 guidance says total energy consumption must be in a common unit, either an energy unit such as kWh or energy spend in pounds sterling.

CO2 is not an energy unit.

Audit coverage of 95% can likewise be measured by energy units or energy spend under reg 25(2).

Each part on the factor set for its own activity year.

DESNZ says the 2026 factors are for activity data falling entirely or mostly within 2026, so a December-to-January bill is split, not converted on whichever set is current.

Often both.

Meters give consumption; bills give what was charged, which is what the accounts hold.

The auditor’s view of a SECR figure is easier when the kWh reconciles to the energy costs in the accounts.

A renewable tariff affects a market-based Scope 2 figure through the certificates behind it, usually REGOs in Great Britain.

The location-based figure, which UK SRS S2 requires, uses the grid factor regardless of tariff.

DESNZ’s evaluation measured a mean ongoing cost of £7,100 a year per complier and about 94 hours of internal staff time, with 56% paying for some outside help.

Bill handling is a large share of those hours for multi-site companies.

It still has to know its total.

SECR’s relief lets a company that consumed 40,000 kWh or less leave the figures out only if the report says that is why, and the test counts all forms of energy, not only the fuels SECR reports.

It can, and the Environmental Reporting Guidelines encourage reporting on water and waste as key impacts, but no SECR line asks for them.

Keep them separate from the energy figures a regime requires.

No. This page is built from Ofgem’s licence rules, the MHHS programme, SECR, ESOS and the DESNZ factors, each cited to its source. It names, ranks and prices no product.